(a) Initial Inquiry (Within 30 Days of Employment Start)

• The carrier must inquire within 30 days of hiring the driver to each State where the driver has held or holds a motor vehicle license or permit in the preceding 3 years, to obtain the driver’s 3-year driving history from motor vehicle records. eCFR
• Additionally, the carrier must investigate the driver’s safety performance history with previous DOT-regulated employers over the same 3-year period.

(b) Filing and Retention Requirements

• The received motor vehicle record(s) must be placed in the driver qualification file within the 30-day window and retained in accordance with § 391.51.
• If a record is not received, the carrier must document a good-faith effort to obtain it.
• The inquiry must be made in the method prescribed by each licensing authority. eCFR

At least once every 12 months, the carrier must:

• Obtain a current MVR from each state where the driver holds or has held a CMV license in that period.
• Review that record to determine whether the driver continues to meet minimum safe driving standards or is disqualified under § 391.15.
• Place a copy of the MVR in the driver qualification file.
• Maintain a written note in the file that includes who reviewed the record and the review date.

FMCSA’s Driver Qualification File Checklist emphasizes that MVRs must be kept in the file at hire and then updated annually throughout and after employment (life of employment + 3 years post-employment). CSA Compliance

• Ensures the driver continues to meet FMCSA’s safe driving standards.
• Provides evidence of compliance during DOT audits or investigations.
• Documents carrier’s due diligence in monitoring driver performance throughout employment.

• 49 CFR § 391.23 — Investigation and Inquiries (eCFR)
• 49 CFR § 391.25 — Annual Inquiry and Review of Driving Record (eCFR)
• 49 CFR § 391.51 — General Requirements for Driver Qualification Files (eCFR)
• FMCSA DQF Checklist – MVR Guidance